This is a collaborative post.
Planning a group getaway with some of your friends or family? Group travel can be a fantastic way to explore and see the world, but it’s also the kind trip that might require you to overcome a few obstacles as it can be incredibly hard to organise a group of people, especially when everyone has different wants and needs.
If the planning falls down to you, don’t book anything for your group getaway until you’ve read these top tips on how to organise a group trip:
Establishing a budget for your group getaway
When planning a group trip, the very first step is to establish a budget. This will determine where you travel to, where you stay, what you do and so on. This can be a tricky topic to bring up, so it may be helpful to have a group chat to allow everyone to discuss finances and agree upon the maximum amount you’re willing to spend.
In order to ensure that you stick to your budget and stay on top of finances both before and during your group trip, use mobile apps that allow you to split bills and expenses during your group getaway.
Make your travel arrangements
The next stages of organising a group trip involve arranging your travel and accommodation for the trip; often, the earlier you book, the cheaper it’ll be. This way, you can also be confident that everyone on the trip has a comfy bed to sleep in.
In terms of transport, if you’ll be travelling as a large group it may be easiest to book a minivan or large vehicle so you can travel comfortably together without being separated (provided you don’t need to fly to your destination, of course!)
Book your accommodation
For accommodation, consider hiring an apartment or house so that you can all spend time together, cook meals and enjoy more privacy than you’d get at a hostel. This can often work out to be a more cost-effective and enjoyable way of living during your stay, particularly when you can choose from a range of lovely villas like those available at Villa Plus.
Feeding your group
When it comes to feeding your group, it’ll be much cheaper and easier if you have the means to cook meals together or alternatively split into smaller groups to manage food. Another benefit of this is that can cater easily for any members of your group who have food allergies or dietary preferences.
Activities and entertainment
When it comes to planning how to keep your group entertained, it’s a good idea to have a few ideas in place that’ll appeal to everyone. However, don’t worry if your schedule doesn’t go entirely to plan – a degree of flexibility is an important part of an enjoyable group trip.
If you’e travelling as a particularly large group, it’s likely that everyone will want to take part in the same activities, so it may be wise to split the group up so that everyone gets to do something they’ll really enjoy.
Group getaways can be a challenge to organise, but once the proper planning is in place, they can be a really fun way to travel. Hopefully, these tips will help to take the stress out of organising a group trip so that you can focus on having a good time and creating fond memories for you to look back on together as a group.
What advice would you give to someone looking to organise a successful group getaway?
This is a collaborative post.
Honestly my biggest advice would be to be willing to compromise! These tips are so helpful though! Xx
Very true. Often, when I’ve gone away with my friends, we end up arguing because one of us was unwilling to negotiate.
Group travel is always fun. I know a few ladies who started organising groups for the passion of travelling and have now become successful entrepreneurs
I travel on my own mostly but I would love to go on a group tour, especially with a bunch of strangers – now that’s my idea of fun 😀
I believe that when you are a group the compromises are the basis of the journey and cohabitation, but also your advice is very useful and very true!
There are definitely compromises involved when you travel as a group, although it can also be very fun!
great tips. planing a trip with friends in May. Good points to remember.
Nice, where will you be heading?
These are really great group getaway tips! I have been wanting to plan a big group vacation for a few friends and I so this is a lot of help!
It can be fun to get away for a little while with friends. I do enjoy travelling solo but with the right company, a group trip can be just as good 🙂
I always try to book my hotel in advance. You do get better deals when book at least a month ahead.
I tend to do a bit of both. I suss out the rates in advance but I try to book venues that offer free cancellation if a last minute deal does pop up, I can snap it up straight away.
I love solo travel as a post to group travel. But if I were to go in a group these would be some great tips. In actuality they’re great tips regardless of how you intend to travel solo or with a group.
I prefer solo travel too. Group getaways can be fun though!
These are some wonderful tips, I 100% think you need to be on the same page when it comes to a group getaway. I’ve had issues when I’ve headed off with friends before.
Same here. Even when I travel with just one other friend, it can be troublesome. Sometimes it’s much easier to travel alone!
These are all great tips! The other one I’ve learned the hard way is to take everyone’s temperaments and approaches to scheduling into account. It can get very frustrating if you’ve got several compulsively prompt people and a couple of people who run late constantly!
That’s very true. I think I’m guilty of running late. I always tend to be the last one in the group to turn up to dinner, etc – haha! Oops…
This looks like good and fun planning together. It saves a lot of trouble. I know this is going to be a huge help.
Thanks Hannah, I’m glad you found the advice useful 🙂
awesome tips and read! I love planning things with friends or family too!
If planned out well, with consideration of what everyone enjoys to do, a group trip can be great fun!
We are planning a group camping trip this summer. This is really helpful for planning.
Thanks Rachel, I’m really pleased to hear that. 🙂
I’ve gone on many trips with family and friends. Thankfully we always agree on everything. This is an awesome checklist to help make the most out of trips.
That’s great! I’ve only been on a handful of group trips but there were a few fall-outs.
Group getaways are my favorite! We haven’t been on one in a while but I hope we are able to next year!
Same here; I tend to travel alone. I hope to be able to go away with my friends soon though – it can be really fun!
These are great tips. We love traveling with our friends too and this advice is very useful.
Glad you think so 🙂
Great tips! Patience and the ability to compromise is very important to me when travelling in groups. Every part of the trip may not go as planned so it’s important to have patience and be willing to compromise on various aspects of the trip.
The ability to compromise is definitely key to a successful group trip 🙂
It’s always easy to travel as a group but the problem comes in when you have to do solo travel. But it does take very good planning and patience because handling a team can be very hectic!
I know exactly what you mean Dalene!
These are all great things to do in advance to ensure a good time while group traveling. I’ll have to remember this list the next time we take a friends trip. Thanks for sharing!
No problem Nicole, glad you found the post to be helpful 🙂